OHA Logo
Home Page
Send Email
Site Map
Home
OHA Decisions
Secretary Decisions
Filing Procedures
Organizations
E-FOIA
Over Payments
American Flag Department of Education

News & Updates

On August 7, 2013, regulations adopting e-filing documents in cases before OHA was published in the Federal Register PDF | TXT

For a list of cases currently on appeal.

E - FILING PROCEDURES FOR OHA

Welcome to OHA's Electronic Filing (E-filing) System (OES)

On February 1, 2007, OHA launched its E-filing Pilot Project permitting E-filing by web-based electronic form. As of May 2012, the E-filing Pilot Project has been terminated and a permanent web-based e-filing system known as OHA's E-filing System (OES) has been adopted. OES provides administrative litigants with a process to submit documents via a web-based interface accessible 24 hours every day in lieu of submitting paper documents. The OES also provides litigants with an acknowledgement receipt of filings and records the time of submission. These procedures replace current paper-based procedures.

Using OES, anyone with a web-enabled computer can file documents in certain types of cases without downloading special software or changing document preparation tools and processes.

OES utilizes standard Web-based screens and prompts to enable you to submit documents in PDF format directly to OHA within minutes. When creating your PDF documents, you choose the tool, process and workflow with which you author your documents, convert them to standard PDF files and then submit them to OHA's secure servers.

OES offers you the ability to file documents and pleadings electronically in a fraction of the time and at substantially less cost than paper filings. You forgo printing, postage, courier costs, and you receive immediate notification that your submission has been received. Unlike paper filings, most e-filings submitted electronically can be viewed within 24 business hours after filing.

OES is easy to use and provides a secure and efficient method for transmitting data electronically. OES System is a PDF-based filing system. Accordingly, all submissions are required to be in PDF format. An E-filer will be required to register as a user and obtain approval from OHA before E-filing any document. An E-filer will complete an online registration form. Once approval is given, an email will be sent to the e-filer within 24 business hours granting access to the e-filing system. A valid e-mail address is required to register as an E-filer. Requests for E-filing accounts should be submitted only during business hours (8:00 a.m. to 4:30 p.m.). Documents may be filed at any time. Please review OHA's E-filing Procedures and its E-filing User Guide for information on how to complete the registration process and how to e-file.

Participation in E-filing is voluntary.

For purposes of document submissions to OHA, "E-filing" refers to the electronic submission of a pleading or legal document. OHA's E-filing Procedures and E-filing User Guide explain how OES works.

Parties may also file documents by facsimile transmission. However, parties are not permitted to file lengthy documents via facsimile. Therefore, e-filing through OES is the only method for e-filing more lengthy documents such as briefs and exhibits. For more information on OHA's Facsimile Policy, go here. OHA strongly encourages the use of OES to e-file documents in OHA cases. If you choose to file via hard copy, for information on where to mail a hard copy, go here.

Go to OHA's E-filing Procedures


Go to OHA's E-filing Guide


To Begin Your Web-based E-filing,
Go Directly to OES
TOP
Office of Hearings & Appeals
400 Maryland Avenue, SW
Washington, DC 20202-4611
(202) 245-8300 (Office) | (202) 245-6931 (fax)